the employee fails to complete anything,
the employer will be held liable.
employer can’t request to see any
documents that confirm the correctness
of the information. The employer can
only request information for section 2
that establishes work authorization and
sure the employee does not leave any
spaces blank, especially with social
security numbers and birth dates. The
employee may refuse to give out this
information because of privacy
considerations. Remind the employee that
the I-9 form is a government document
that must to be completed.
not have the person complete the form
until after he has accepted the
position. If the I-9 form is complete
prior to the extension of an offer, a
company could be faced with a a claim
for age or race based-discrimination.
section must be completed before or on
the day of employment. If an HR
department chooses to have these
completed earlier, this should be
consistently done for all new hires.
admission number is located on the white
small I-94 card that is given to
nonimmigrant visa holders. Most foreign
nationals keep this card with their
passport. The A# is given to permanent
residents (green card holders) and is
located on their green cards.
expiration date is located on the new
hire's I-94 card or an I-797 INS
a new hire indicates that he has limited
work authorization, HR staff must
enter that expiration date into a
tickler which will track the dates and
alert you to when reverification must
sure that the new hire signs in the
appropriate space and dates when they
completed section 1. Failure to date is
a common error.
the new hire’s finished completing the
section 1, make sure everything is
filled out. If it isn’t, he’ll have
to be called back in which is an
inconvenience. The employer cannot
complete any portion of section 1, even
if the information can be obtained from
the employee’s personnel form.